Annual National Tribal Judicial Conference 2012 and Tribal Court Clerks’ Training Request for Proposals

The due date for proposals was July 2, 2012.  Please consider submitting a proposal next year.  NAICJA will circulate a notice for proposals four or five months in advance of the next conference.  Join our mailing list to receive updates.

The National American Indian Court Judges Association (NAICJA) invites you to submit a proposal for the Annual National Tribal Judicial Conference, including a Tribal Court Clerks’ Training Track, which will be held on October 18-19, 2012 at the Mystic Lake Resort Casino, Shakopee Mdewakanton Sioux (Dakota) Tribal Community in Prior Lake, Minnesota.  NAICJA’s Annual Conference offers innovative and timely information through high quality presentations by knowledgeable speakers. In 2012, the theme of the conference is “Supporting the Spectrum of Tribal Justice.” NAICJA is presenting topics that highlight the broad spectrum of subject matters heard by tribal justice systems and the variety of approaches utilized to address crime and resolve disputes.  For tribal court clerks, NAICJA is providing information on best court administration practices and emerging court technology necessary to support the tribal justice system.

This is your opportunity to share your expertise and display your creativity by developing an original program for presentation.  Proposals specifically tailored to meet the needs of the NAICJA audience are strongly preferred.
About NAICJA and Its Members
NAICJA’s members include tribal court trial and appellate judges, peacemakers, other tribal persons responsible for resolving disputes, attorneys, Indian law practitioners and professors, court administrators, court clerks, tribal government officials and other persons supportive of NAICJA’s goals. Audiences at NAICJA conference include the full range of its membership, state and federal court judges, federal officials, and training and technical assistance providers to tribal justice systems.
NAICJA members are involved in the daily operation of tribal courts and other non-adversarial traditional methods of dispute resolutions, such as peacemaking.  Tribal justice systems and NAICJA members are handling a wide range of subject areas including criminal and juvenile matters, domestic relations, complex tort and contract claims, election and membership disputes and employment matters.  NAICJA conference audiences are interested in learning about national events and trends impacting tribal justice systems and being introduced to methods of adjudicating matters that provide due process while maintaining tribal cultural integrity.
NAICJA conference attendees appreciate challenging topics and are noted for their high expectations of  quality and cultural appropriateness.  Like all adult learners, NAICJA members are eager to interact with those presenting information and especially appreciate educational programs that offer concrete ideas that can be adapted for and implemented in their tribal justice system. NAICJA 2012 Annual Conference RFP Breadth and Range of Topics Sought
NAICJA seeks a broad range of topical presentations for its annual education conference.  Appropriate topic areas include (but are not limited to):
  • Undertaking expanded jurisdiction under the Tribal Law and Order Act
  • Role of tribal courts in supporting tribal economic development
  • Peacemaking
  • Tribal court funding strategies
  • Indian Child Welfare Act transfer cases
  • Indian Child Welfare Act tribal-state agreements
  • Violence Against Native Women Act
  • Tips for new tribal judges
  • Role of tribal appellate courts
  • Maintaining judicial independence
  • Innovative juvenile justice strategies
  • Judicial opinion writing
  • Healing to Wellness Courts
  • Best strategies for pro se-involved cases
  • Judicial and court staff ethics
  • Tribal-federal-state cooperative efforts
NAICJA is also seeking presentations for its annual tribal court clerks training.  Appropriate topic areas include (but are not limited to):
  • Impact of the Tribal Law and Order Act on court administration
  • Best practices for case file creation and maintenance
  • Records retention:  policy and practice
  • Best practices for financial management of court funds
  • Understanding case progression
  • Appellate procedures & impact on trial-level case management
  • Tribal court staff ethics
  • How to (nicely) avoid giving legal advice
  • Pro se resource referrals
  • Electronic case management
  • E-filing
  • New clerk orientation
  • Advanced topics for court clerksNAICJA 2012 Annual Conference RFP
Proposal Selection Criteria
Each proposal will be reviewed by the Conference Planning Committee.  The committee will review proposals on:
  • Extent to which the proposal targets and is relevant to NAICJA members
  • Experience and expertise of presenter/speaker(s)
  • Definition and focus of the topic
  • Practical application of the material
  • Timeliness and importance of topic
  • Overall program quality
Proposals must include providing written, substantive participant materials.  When developing a panel presentation, speakers from multiple courts or organizations and perspectives should be chosen.  In addition each program proposal should:
  • Encourage active learning (indicate in the proposal what active learning strategies you will use to engage the audience in the session—instead of having them passively listen to information. Some possibilities include case study exercises, use of clickers, role playing, group discussion, facilitated brainstorming, action plans, quizzes, etc.);
  • Demonstrate innovative thinking;
  • Present ideas, best practices and/or relevant research for positioning attendees as leaders within their tribal justice system or organization;
  • Present strategies for effective implementation of information learned once attendees are back at their courts and communities;
  • Include presenters who have significant expertise in the topic area and can speak successfully in front of large groups
The proposal should be formatted as follows:
  1. Title of presentation
  2. Intended Audience
  3. Names and Title of Speakers (attach resumes)
  4. Primary contact person
  5. Name of Tribal Justice System or Organization
  6. Mailing address
  7. Phone number, fax number and contact person’s email address
  8. Program description
  9. Key issues to be addressed
  10. Learning objectives
  11. Instructional methods
  12. Estimate length of time
  13. Whether intended to be a plenary or smaller break-out session
  14. Whether travel assistance is required
In providing this information, please provide enough detail so the planning committee can understand how the session will be structured and what key issues will be covered.
SPECIAL NOTE:  Individuals submitting proposals with multiple speakers should contact everyone included in the proposal to verify their interest and commitment in participating before submitting the proposal.  When contacting potential speakers, be sure to indicate that the program is in the proposal stage only, and that final decisions about program acceptance will be made by the conference planning committee, with notification by 
July 20, 2012. 
Requirements for Speakers
All speakers must commit to the presentation of a program at designated times during the conference, from October 18-19, 2012 at Mystic Lake Casino Resort, Prior Lake, MN.
Speakers should grant permission for hard copy and online distribution of written materials.
If you wish to distribute copyrighted information in your materials, it is your responsibility to obtain the necessary permission.
NAICJA has determined that programs with more than four speakers are ineffective.  Please limit your proposal to not more than four speakers.
Travel Support
In consideration of our not-for-profit status, we encourage speakers to support some or all of their travel.  If you are in need of travel support, please indicate that in your proposal.  If you do not indicate you need travel support, we will plan and budget accordingly.
Important Dates
July 2, 2012 – proposals due
July 20, 2012—all applicants will be notified about the status of their proposals.
Mail proposals to:
Conference Planning Committee
3300 Arapahoe Ave., Ste. 206
Boulder, CO  80303
Or email to:
Any questions?  Email Conference Committee Chair, Judge Kevin Briscoe at: